Conference Planning Steps

Description Paragraph

 

  • Date(s)
  • Site
  • Meeting Spaces
  • Hotel Accommodations
  • Speaker Arrangements
  • Food and Beverage
  • Audio Visual and Technical
  • Off-site Events
  • Transportation and Parking
  • Conference Materials
  • Project expected revenue and expenses
  • Propose participant registration fee
  • Identify potential funding sources
  • Establish a marketing strategy
  • Website Development
  • Mass email distribution
  • Limited graphic design
  • Production coordination
  • Printing
  • Mailing
  • Respond to telephone and email inquiries
  • Provide an email and mailing address for the program
  • Receive and track payments made by mail, fax and phone
  • Develop a customized online secure registration system
  • Email attendee confirmations
  • Prepare nametags, ribbons, delegate directories and additional reports
  • Maintain financial information on attendees, exhibitors and sponsors
  • Pay conference and event-related invoices
  • Supervise set up of the onsite registration area
  • Answer questions and resolve problems during the program
  • Provide a computer and printer onsite for registration
  • Process walk-in registration and payments
  • Sell any function tickets or program-related materials onsite